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planning a successful Christmas party
It’s never too early to plan! The secret to a successful Christmas party is all in the planning, and as we all know by now, it’s never too early to get started. Here at Future Inns, we have years of experience when it comes to events, so to give you a hand here are our top tips.
Set your budget
Setting your budget is the logical place to start. Without the company or the staff dipping into their pockets, there is not going to be a party. Once you have got your budget agreed, it is time to go Christmas party shopping. Look out for ways to make savings, such as an all-inclusive package with a welcome drink, three-course dinner, freshly brewed tea or coffee, disco, table decorations and crackers. Failing that, an alternative festive lunch or dinner in the restaurant or the ever-popular Afternoon Tea.
Send out your invitations
If you have no guests, you have no party. Once you have secured a date, then you can book your venue. The earlier in the year that you plan and book, the more likely you will be to get your preferred date. Sometimes you can get an early bird booking deal too. Get the invites out to the team, so they can put the date and time in their diary.
Choose the venue
It is a time for the whole team to come together, so remember this when you choose a venue. Do you need free car parking, a choice menu or a central location where it is easy to get home from? Choosing a venue with a hotel is essential when guests come from far and wide or just cannot face the commute home. You also need to decide if you are going to have a private party or attend a joiner event with other workplaces.
Is there a dress code?
You need to consider the dress code. Not all of your colleagues will want to dress up as Santa or an elf, and some may not want to be in black tie. Some team members like to spend more on a new outfit, but there will be some who wish to keep the cash to spoil their family. Finding a venue where everyone can come dressed for the season without spending a fortune is a must.
Plan the entertainment
The importance of music goes without saying. The background music should not be too loud, so you can all talk to each other, and the foreground music should get everyone up dancing. This year our party packages have everything from tribute entertainers to a traditional disco or a funky silent disco with 3 channels to choose from.
Homemade food and drink
This is one of the most essential elements of the party. At Future Inns, we take food very seriously, using local products and produce in our menus. There is a choice of starters, mains and desserts, including options for vegans, gluten-free, and we can cater for other allergies as long as we are informed in advance.
Christmas at Future Inns
Ho ho ho! It's that time of year again, and we're ready to serve up a festive extravaganza at Future Inns! Whether you're looking for a scrumptious Christmas dinner, festive afternoon tea, bottomless lunch, a Sunday lunch with Santa, or a place to have fun with your friends, we've got you covered!
BRISTOL CARDIFF PLYMOUTHFrequently Asked Questions
What are some essential elements for hosting a successful Christmas party?
Key elements for a successful Christmas party include selecting a festive theme, offering a variety of food and drinks, playing Christmas music, and creating a fun atmosphere with decorations and lighting. Make sure to have enough seating and entertainment to keep guests engaged.
How can I create a memorable atmosphere at my Christmas party?
Use Christmas-themed decorations like fairy lights, wreaths, and table settings. Incorporate festive scents with candles or mulled wine, and create a welcoming ambiance with background Christmas music. Additionally, having a hot chocolate or cocktail station can add a personal touch.
What kind of food should I serve at a Christmas party?
For a Christmas party, offer a mix of hot and cold appetisers, finger foods, and traditional Christmas dishes like turkey, roast potatoes, and stuffing. Include vegetarian and vegan options for guests with dietary restrictions. A buffet style allows guests to serve themselves.
How can I make sure everyone feels included at the party?
Ensure there are food and drink options for all guests, including those with dietary restrictions. Encourage guests to mingle with icebreaker games, and consider creating a fun photo booth to capture memories. You could also provide party favors to make guests feel special.
How do I manage the party timeline for a smooth event?
Start the party with drinks and appetisers as guests arrive, followed by the main meal, then allow time for dancing or games. Ensure there are clear signals for when each activity happens, like when to open presents or when to move on to dessert. Keep things relaxed but on schedule.
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